What we do
Full-service bookkeeping for online businesses
From monthly reconciliation to catch-up projects and year-end tax packages, Booksmrt covers every financial record-keeping need on a schedule you can rely on.
10th
monthly delivery target
Reviewed
QC step on every set
Custom
quote — no flat rates
7+
platform integrations
What we deliver
The core monthly reports your accountant expects
Monthly reconciliation includes reviewed reports, reconciliations, and close notes delivered to your secure client portal.
Balance Sheet
Profit & Loss Statement
Bank Reconciliations
Transaction List with Account Codes
General Ledger
Monthly Close Notes
One-Page Dashboard
Monthly bookkeeping
Your core engagement. Every month we reconcile all accounts, categorise every transaction to your chart of accounts, and close the period. You get reviewed financials and monthly close notes by the 10th.
- Bank and credit card reconciliation
- Accounts payable / receivable tracking
- Profit & Loss, Balance Sheet, cash flow statement
- Quality review before every delivery
Cleanup projects
If your books have misclassified transactions, duplicate entries, or reconciliations that were never completed, a cleanup project fixes them before they compound. Cleanup work is hourly, scoped, and quoted before work begins.
- Full audit of existing chart of accounts
- Transaction reclassification and deduplication
- Historical reconciliation for prior periods
- Handoff checklist so nothing falls through
Catch-up bookkeeping
Months — or years — behind? Catch-up is a structured engagement where we work backward from the most recent period and rebuild your records correctly. Once you're current, we move you straight into the monthly cycle at no additional setup fee.
- Period-by-period reconstruction
- Prioritised in chronological order for tax filing deadlines
- Progress tracking in your client portal
- Tax-ready output for each catch-up year
Sales tax return filing
Sales tax nexus is complex for online sellers — especially on multi-channel platforms. We track your sales by state, flag nexus thresholds, prepare filing-ready summaries, and support sales tax return filing workflows.
- Multi-state nexus monitoring
- Sales channel breakdowns (Shopify, Amazon, Square, etc.)
- Monthly tax liability accruals on the P&L
- Filing-ready summaries for your accountant or state returns
Inventory & depreciation
Product-based businesses and asset-heavy service firms need more than a simple income statement. We maintain your fixed-asset register, calculate depreciation schedules, and track COGS accurately so your gross margin reflects reality — not a best guess.
- Fixed-asset register with depreciation schedules
- COGS calculation tied to inventory movements
- Purchase order and vendor reconciliation
- Inventory valuation (FIFO / average cost)
Year-end tax packages
Year-end package work is essentially cleanup and catch-up work for the full year. It is quoted per client based on how much cleanup, reconciliation, and documentation needs to be completed before handoff.
- Categorised, closed annual P&L
- Reconciled trial balance and balance sheet
- Fixed-asset & depreciation schedule
- Sales tax filing summary and 1099 prep support
1099 preparation & payroll management
For teams with contractors or employees, we keep the bookkeeping side clean: contractor payment tracking, 1099 preparation, payroll journals, and provider reconciliation. Payroll scope is based on the number of employees.
- 1099 contractor payment tracking and prep support
- Payroll journal entries tied to each pay run
- Gusto, ADP, Rippling, and payroll provider reconciliation
- Year-end payroll and contractor summaries for your CPA
Integration setup
Clean books start with clean data feeds. We configure and test your accounting software connections to Square, Shopify, Stripe, PayPal, Amazon Seller Central, and other payment or sales platforms — so transactions flow in correctly from day one.
- QuickBooks Online and Xero configuration
- Square, Shopify, Stripe, PayPal, Amazon feeds
- Chart of accounts mapping per channel
- Ongoing feed monitoring to catch sync errors early
Additional services
Add the support your books actually need
Some work is included in monthly reconciliation. Other work is scoped by volume, timing, and complexity before we start.
Sales Tax Return Filing
Filing-ready return support based on your sales channels, state exposure, and reporting cadence.
Payroll Management
Scoped based on number of employees, pay-run complexity, and payroll provider setup.
1099 Preparation
Contractor payment review and year-end 1099 preparation support.
Accounts Payable & Receivable Management
Bill tracking, receivables tracking, aging visibility, and clean monthly AP/AR reporting.
Cleanup & Catch-Up Projects
Hourly work, scoped and quoted before work begins.
Year-End Tax Package
Essentially cleanup and catch-up work, quoted per client after reviewing the books.
Custom pricing
Custom quote after assessment
Custom quotes based on transaction volume, number of accounts, software, and cleanup scope. Free assessment within 2-3 business days.
After a free assessment, you receive a fixed monthly quote and a clearly scoped cleanup or catch-up quote if one is needed. Monthly work is locked in writing before we start; hourly cleanup work is scoped and approved upfront so there are no add-on surprises.
What goes into your quote
- Monthly transaction volume: More transactions = more categorisation work. We count across all connected accounts.
- Number of bank and card accounts: Each account needs individual reconciliation. A business with four accounts takes longer than one with two.
- Integration complexity: A single Stripe account is simple. Multi-channel sellers with Shopify + Amazon + Square take more setup and monitoring.
- Cleanup scope: If months or years of records need rebuilding, that's scoped separately and quoted before work begins.
- Add-on services: Sales tax return filing, payroll management, 1099 preparation, AP/AR management, cleanup and catch-up projects, inventory, depreciation, and year-end tax packages are scoped individually based on your needs.
Not sure which services you need?
Tell us about your business and we'll assess your books for free — no credit card, no commitment. You'll leave the call knowing exactly what clean books will take.